1. About this Policy
1.1. This policy explains when and why we collect personal information about GSAS associates, how we use it and how we keep it secure. It sets out your rights in relation to it.
1.4. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who Are We?
2.1. We are the Great Sheffield Art Show. We can be contacted by email, phone, and through direct contact to any of the GSAS committee members.
3. What Information We Collect, and Why
Applicant’s Name, Address, Telephone Number, Email Address -
Details of Applicant’s Works of Art Submitted for Exhibition -
Official Email Addresses and Phone Numbers of Suppliers to the GSAS -
Name, Email Address, and Telephone Number of GSAS Committee Members and Volunteers -
4.1. We will seek the applicants consent on their submission to the GSAS.
4.2. The person may withdraw their consent at any time by contacting us by e-
5. How We Protect Your Personal Data
5.1. We will not transfer your personal data outside the EU without your consent.
5.2. Personal data is held by the GSAS for the administration of the show and communication with members on a one-
5.3. Email circulation data is held on a password-
5.4. No individual will hold more data than is required for the execution of their duties for the GSAS.
5.5. Please note however that where you are transmitting information to us over the Internet this can never be guaranteed to be 100% secure.
5.6. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
6. Who Else Has Access to the Information You Provide Us?
6.1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 above.
6.2. We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print letters and send you forms).
We do this for the purpose of our legitimate interests in operating the GSAS and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub-
7. How Long Do We Keep Your Information?
7.1. We will hold your personal data on our systems for as long as you are involved with the GSAS and for as long afterwards as it is in the GSAS’s legitimate interest to do so or for as long as is necessary to comply with our legal obligations.
7.2. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
7.3. We securely destroy all financial information once we have used it and no longer need it.
8. Your Rights
8.1. You have rights under the GDPR: to access your personal data, to be provided with information about how your personal data is processed, to have your personal data corrected, to have your personal data erased in certain circumstances, to object to or restrict how your personal data is processed, to have your personal data transferred to yourself or to another business in certain circumstances.
8.2. You have the right to take any complaints about how we process your personal data to the Information Commissioner: https://ico.org.uk/concerns/
0303 123 1113.
Information Commissioner's Office Wycliffe House
Cheshire SK9 5AF
8.3. For more details, please address any questions, comments and requests regarding our data processing practices to one of the GSAS committee members.